Title:  Sr. Specialist, Board Affairs

1. JOB PURPOSE:

Overseeing the coordination and execution of activities related to the Boards of Directors of Cruise Saudi and its affiliates, and their emanated committees. This role ensures effective management of board and committees’ meetings, communications, and documentation, supporting the Board in fulfilling its governance responsibilities.

2. RESPONSIBILITIES:

Board Meeting Coordination:

Schedule and organize board meetings, committee meetings, and annual general meetings. Prepare and distribute meeting agendas, minutes, and board packets in a timely manner. Ensure meeting materials are comprehensive, accurate, and adhere to governance standards.

Governance and Compliance:

Ensure the board and its committees operate in compliance with the bylaws of the companies, the approved delegations of authorities, and other legal, regulatory, and organizational requirements. Maintain up-to-date knowledge of governance best practices and relevant legislations. Assist in the development and implementation of the boards and committees’ policies and procedures.

Communication and Liaison:

Act as the primary point of contact between the boards, committees, executive management, shareholders, and other stakeholders. Facilitate effective communication and collaboration between boards members and senior leadership. Ensure timely and accurate dissemination of information to all board and committee members.

Documentation and Record-Keeping:

Maintain up-to-date, accurate, and confidential records of boards and committees' activities, including meeting minutes, resolutions, and attendance. Ensure all boards and committees documentations are securely stored and easily accessible. Oversee the board portal or document management system.

Support to Board Members:

Provide administrative support to board and committees members, including travel arrangements and expense management. Assist in onboarding new board members and provide ongoing training and development opportunities. Address any logistical or informational needs of boards members promptly.

Reporting:

Prepare and present reports on board activities, governance issues, and strategic initiatives. Monitor and report on the implementation of board decisions and action items.

Event Management:

Coordinate board-related events, such as retreats, training sessions, and stakeholder meetings. Manage event logistics, including venue selection, catering, and technology setup. Ensure events are executed smoothly and professionally.

3. EDUCATION:

A bachelor’s degree in business administration or any related discipline is required.