Title:  Sr. Officer, Purchasing

1. JOB PURPOSE:

Provide support to the procurement department. Perform procurement duties, supporting the procurement process of goods and services required by the organization, while abiding by applicable established procedures.

2. RESPONSIBILITIES:

Procurement

Achieve specific procurement goals or provide support to others while following established procurement systems and archiving protocols.

Sourcing and Vendor Management

Support identifying potential vendors and solicit competitive bids for goods and services. Evaluate vendors proposals based on factors such as quality, price, delivery time, and reliability. Negotiate contracts, terms, and pricing with vendors to achieve favorable terms and conditions.

Purchase Order Processing

Support in creating and processing purchase orders accurately and efficiently, ensuring compliance with procurement policies and procedures. Coordinate with internal departments to confirm order specifications, delivery requirements, and budgetary constraints.

Vendors Relationship Management

Build and maintain relationships with vendors, addressing any issues or concerns promptly and effectively. Monitor vendor performance and conduct regular vendors evaluations to ensure quality and reliability.

Price and Cost Analysis

Assist in conducting price and cost analysis to identify cost-saving opportunities and optimize purchasing decisions. Monitor market trends and vendors pricing to negotiate favorable terms and achieve cost efficiencies.

Compliance and Documentation

Ensure compliance with procurement policies, procedures, and regulatory requirements. Maintain accurate records of purchasing transactions, contracts, and vendor agreements.

Continuous Improvement

Identify opportunities to streamline purchasing processes and improve efficiency. Participate in cross-functional teams and initiatives aimed at enhancing procurement practices and driving cost savings.

Administration

Produce, update, and provide best practice support on a wide range of Microsoft documents, databases, and other departmental systems.

Insights and Reporting

Extract and combine data to generate standard reports.

Data Collection and Analysis

Produce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats.

Document Management

Create a local document management system for an office or department.

Local Content Requirements

Contribute to abiding by the local content requirements by increasing procurement transactions through local vendors while applying the evaluation criteria and considering buying from the mandatory list of goods.

3. EDUCATION:

Bachelor’s degree in business administration, supply chain management or any related discipline is required.